MD Program Admissions

A leading edge 3-year MD program at the University of Calgary

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RE: Update on File Review stage and Interview invites

January 18th, 2021 by Dr. Remo Panaccione
Respond

Dear applicants,

We are in the final stages of the file review process and we anticipate this will be complete by the end of this week. Please note:

1. Your status will change from Reviewer to Interview decision when all your file review scores have been received. The timing of this has nothing to do with whether you will be invited to an interview or not. Some applicants are still seeing application submitted. These are also at review.

2. The AdCom will meet the first week of February to discuss interview decisions and finalize the interview offer rank list.

3. We will be sending out interview invites in the latter part of the first week of February.

4. The interview stage will take the form of a Virtual MMI on Feb 20,21 and March 6, 7. PLEASE HOLD THESE DATES

Tags: 35 Comments

RE: Choosing CR vs numerical or letter grades and application to U of C Medicine

January 18th, 2021 by Dr. Remo Panaccione
Respond

The University of Calgary’s or other institutions decision to allow at the discretion of the student to elect one course from their Fall 2020 term  or other terms does not change the policy that we have in the MD Admissions office in terms of minimum credits to determine a full-time year for calculating their GPA on the MD application.

The student needs to determine if they will still have the minimum 2 full-time years in order to be eligible to apply to the MD program, keeping in mind that full-time years means at minimum 24 credits taken from September – April with at least 18 of those credits associated with a numerical or letter grade (not pass/fail or CR/no-CR).

It is important for applicants to be aware of our policy when deciding on the option of taking a credit rather than a numerical or letter grade as this may affect their eligibility and whether that year will be used in the GPA calculation. The student will have to decide how that could impact them when needing to meet minimum graded credits if they intend on applying to our program or other programs with specific requirements.

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Re: Congratulations to all those who have successfully applied!!! Latest updates

October 3rd, 2020 by Dr. Remo Panaccione
Respond

Dear applicants,

Please take a moment if you can to take a deep breath and do something you truly enjoy more than completing a medical school application. Submitting an application to medical school is a monumental task requiring hours of preparation, reflection, and often self-sacrifice. Applying to multiple medical schools, all with our unique requirements, quirks, and processes just adds to the work and stress. But you have done it. You have begun the journey. Having the courage to put together an application and toss it into a highly competitive pool is a great accomplishment in itself.

I hope that if you experienced stress during the process that you will have time to relax, congratulate yourself, and re-charge.

So now for some important information:

1. This was a banner year fro submissions, we had a 17% increase and are presently sitting on over 2020 applications (compared to last year 1721). This number will certainly go down as some of these applications will not meet the GPA or MCAT cut-offs. Some will not meet the document submission deadlines. I will update the number of how many we are sending out for review in the next several weeks.

2. For those who were affected by the payment/submission glitch several weeks ago; we will be correcting your status over the next couple of weeks. No need to worry.

3. It will take another 10 days or so, for transcripts to show as being received. Let’s say it all together “Do not contact the admissions office about your transcripts”

4. If you have made a minor error on your application-number of hours, verifiers, contact info, do not worry this won’t affect anything. We will reach out if we require clarification.

5. For those who’s referees missed the deadline. Do not worry. As long as you have two referee forms on file we will send your file out for review.

6. If your MCAT has not been verified, do not worry. We will be downloading the results for applicants who have written in September shortly. However, remember, YOU MUST HAVE RELEASED THEM TO US.

Wishing everyone the best of luck over the cycle. Please stay safe and as future aspiring health care professionals, be part of COVID 19 solution.

Tags: 27 Comments

Re: The final stretch…less than 72 hours

September 28th, 2020 by Dr. Remo Panaccione
Respond

Dear applicants,

Congratulations to all of you who have successfully submitted your application. The applications are streaming in now For those of you who have paid but your application status has not changed, no need to worry, we will have the vendor make the changes in your status.

I begin the blog for the cycle urging applicants to get organized and work on their application. That was three months ago.

With so many applicants on the platform on the last minute, we expect that the website will slow down, get clunky, and may even shutter and go down. I will remind all applicants of three important statements in the Applicant Manual:

1. Because of the selective nature of the admissions procedures, deadlines are strictly enforced. All relevant documentation must be provided by the specified deadlines. Applicants must read the manual carefully and follow the instructions precisely.

2. Technical problems with UCAN will not be considered grounds for extending the application deadline.

3. Applicants should refrain from contacting the Admissions Office asking for confirmation that
their transcripts have arrived. Note: if you make a change to your transcripts page after receipt of the transcript has been confirmed, the system defaults to not received.

I truly want to see all of you be successful in completing and submitting your application, so please do not wait for the last minute, the last hour, or even the last day.

Tags: 35 Comments

Re: UCAN system error

September 28th, 2020 by Dr. Remo Panaccione
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Dear applicants,

The system was down for approx. 15 minutes, we have pushed it over to a larger server. It is back up.

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Re: Update on Submissions-PLEASE READ

September 25th, 2020 by Dr. Remo Panaccione
Respond

Dear Applicants,

Thank you for your patience to submit your MD application with the University of Calgary.We have done our best to try to resolve the issues. We hope that the system will accept your submissions

At this time, if you are ready to submit your application through UCAN, please proceed, but NOTE the following:

1) Once you submit and pay for your application, check with your credit card company that your payment was processed (or pending) AND check your App Status on UCAN that your application now indicates App Submitted or App Complete.

2) If your credit card has been processed, BUT your status on UCAN is blank, send one email to mdadmissionsdirector@ucalgary.ca with the subject “fee processed, app status unchanged”

3) Do not attempt to submit your application again. Enter your credit card details only once.

Rest assured we will address the emails with the aforementioned subject line as quickly as possible Once agian we appreciate your patience and understand your frustration because we are shraing it with you.

Please note this will not impact the submission of your application as all payment transactions are timestamped.

A kindly reminder that the Application Cycle closes on Thursday, October 1, 2020 – 4:00pm MST.

Tags: 3 Comments

Re: Transcripts

September 24th, 2020 by Dr. Remo Panaccione
Respond

Dear applicants,

We recognize for some of you it may be unsettling that you have sent in your transcripts and that they are not marked off as being received. Receiving, handling, and verifying transcripts is a monumental task and occurs at the same time when we are receiving hundreds of emails per day. The process isn’t as simple as “yup got it, check”

This is why we ask you not to contact the office before October 8th. This had been our policy for several years and is not different than our colleagues to the north who have a date of October 15th.

Despite this being stated in multiple locations, we are getting several dozen emails per day. These are interspersed with emails from applicants who need genuine help in completing their application.

To alleviate any anxiety, I’ll state once again if you have couriered your physical transcripts you are on solid ground if you have kept the tracking number, for schools who are only supplying e-transcripts; if you have the correspondence with the school you are on solid ground.

Files that are closed for missing transcripts represent less than 3% of all submitted applications and are usually from applicants who have requested their transcripts after September 1. So, for all of you who requested your transcripts prior to September 1st and your institution says they have been processed no need to worry.

So, please, please, stop flooding the ucmedapp@ucalgary.ca with emails.

Thank you for your patience and understanding

Tags: 5 Comments

RE: Update September 18/2020: T-13 days to go

September 18th, 2020 by Dr. Remo Panaccione
Respond

I hope you are all doing well. It’s getting down to crunch time. Hopefully, most of you are at the point where you are ready to submit. If not, please consider spending this weekend working on getting your application to a place you are happy with.

1. Assistant Dean Information Session:

The information session has now been edited and is posted online:
https://cumming.ucalgary.ca/mdprogram/future-students/admissions

Please scroll to the bottom of the page and you will see a Zoom link and password.

Please also note the following. The information given is specific to our admissions process, scoring, and views on certain areas. These may not translate to other schools across the country.

2. Transcripts

The office is working feverishly to catch up on these and enter them into the system.

A few clarifications. We are accepting e-transcripts only from schools that are not supplying hard copies due to the COVID pandemic. If an institution that you have attended is sending hard copy transcripts (we have compiled a list) the October 1st deadline outlined in the applicant manual applies.

If an institution you have attended is not sending hard copies of transcripts, we will accept an e-transcript, however we will still require a hard copy if and when it becomes available.

We have compiled a list of schools which are sending hard copies.

3. MMIs

We have taken the decision, as have many other medical schools, to do virtual interviews due to the COVID-19 pandemic and the uncertainty that continues to surround the course over the next 6-12 months. The virtual interviews will continue to be held on the dates published in the Applicant Manual-February 20/21 and March 6/7,
2021.

Tags: 8 Comments

Re: Ongoing issues with application submissions and payment

September 15th, 2020 by Dr. Remo Panaccione
Respond

Dear Applicants,

We are aware that there there has been some issues with having paid and having the application not being marked as submitted and/or not being able to submit. This seems to be sporadic and the program vendor and our payment vendor are trying to identify the problem and come up with a solution.

Please keep working on your application, bit once again DO NOT TRY TO SUBMIT AND PAY UNTIL FURTHER. NOTICE

Tags: 3 Comments

RE: UCAN Website Back up and running

September 11th, 2020 by Dr. Remo Panaccione
Respond

You may now use the site and continue working on your application.

HOWEVER, PLEASE DO NOT SUBMIT UNTIL FURTHER NOTICE.

Tags: 3 Comments